Article
July 21, 2025 · Last updated on August 12, 2025
ChatGPT for managers
# Work Users
# Prompt Packs
ChatGPT use cases and prompts for managers
ChatGPT for managers
Team managers are responsible for keeping projects on track, coaching direct reports, and aligning team output to business goals. They juggle daily check-ins, status updates, performance reviews, and cross-functional coordination—often with limited time for deep work. ChatGPT helps managers streamline repetitive tasks like drafting feedback, summarizing meetings, and preparing updates.
Strategic planning & alignment
ChatGPT helps shape forward-looking goals, resource allocation, and narrative alignment to organizational strategy.
Use Case | Prompt | URL |
|---|---|---|
Draft quarterly goals | Draft clear and measurable quarterly goals for my team. Here is the business context, company objectives, and recent performance: [insert context]. Return 3 Objectives with 3-4 Key Results each, in a simple bullet format. | |
Exec update talking points | I need to brief my VP on team progress. Based on this weekly summary: [insert notes], generate concise talking points grouped into achievements, blockers, and asks. | |
Run a skills gap analysis | I’m trying to assess skill gaps on my team. Here’s our current skill matrix and desired future state: [insert info]. Identify key gaps and suggest training or hiring solutions. Return findings in a short table. | |
Plan a hiring roadmap | I need to plan hiring needs for the next two quarters. Here’s our current team structure and projected growth: [insert info]. Suggest a phased hiring plan with rationale for each role and proposed timing. | |
Reframe goals after a pivot | We just experienced a strategic pivot. Here’s what changed: [insert details]. Help me reframe our team’s goals and narrative to align with the new direction. Provide 2-3 talking points and a revised team goal statement. |
Managerial coaching & performance enablement
ChatGPT supports managers in guiding feedback, development conversations, and conflict resolution.
Use Case | Prompt | URL |
|---|---|---|
Create a 1:1 template | Draft a 1:1 meeting template for my direct reports. I want it to include check-ins on progress, roadblocks, career growth, and feedback. Format it as a bulleted agenda with guiding questions. | |
Improve feedback delivery | I want to give constructive feedback to a report who is underperforming. The issue is [insert behavior]. Suggest 2-3 ways to phrase it constructively, with pros and cons of each approach. | |
Prepare for a difficult conversation | I have a difficult conversation coming up with a team member about [insert issue]. Help me think through what to say, how to open, and what questions to ask. Return a 3-part conversation guide. | |
Resolve a cross-team conflict | I’m dealing with a conflict between my team and another function. Here’s a summary of the tension and recent incidents: [insert info]. Suggest root causes and a 3-step mediation approach I can try. |
Team analytics & health diagnostics
ChatGPT analyzes quantitative and qualitative data to surface workload balance, capability gaps, performance trends, and overall team health.
Use Case | Prompt | URL |
|---|---|---|
Identify burnout risk from hours | Based on this timesheet data (weekly hours logged per person), flag any early signs of burnout risk. Use a threshold of >45 hours for 2+ weeks. Return a summary of flagged employees and trends in average hours. | |
Analyze workload distribution | I have a CSV that shows task assignments and completion times per team member for the last 4 weeks. Analyze workload distribution across the team—identify who may be overburdened or underutilized, and summarize in a short paragraph with a chart. | |
Diagnose team health issues | I’m noticing signs of disengagement or dysfunction on my team. Based on this description of recent behavior and team dynamics: [insert description], what are the likely causes and what should I do next? Provide a 3-part action plan. |
People & talent research & benchmarking
ChatGPT conducts external research to surface benchmarks, evidence-based practices, and comparative insights to help strengthen programs and enhance engagement initiatives. Use deep research and web search for more real-time insights.
Use Case | Prompt | URL |
|---|---|---|
Hybrid engagement best practices | I lead a hybrid team in [insert industry]. Research effective engagement and collaboration practices from the last 2 years. Focus on techniques proven to improve team trust, reduce burnout, and sustain productivity. Provide a top 5 list with supporting evidence and links. | |
Benchmark manager-to-IC ratios | I’m a [insert role, e.g. Senior Engineering Manager] at a [insert company type, e.g., 500-person SaaS company]. I want to benchmark manager-to-IC ratios across similar tech firms. Focus on industry norms, variations by team type (engineering, product, etc.), and recommendations for scaling. Provide citations and a comparison table. | |
Research effective upskilling programs | I’m designing an upskilling program for a [insert team type, e.g., customer support team]. Find case studies or frameworks from companies that have implemented successful internal training programs. Include how they measured success, duration, and tools used. Summarize in 3–4 paragraphs with links. | |
Compare DEI strategy examples | I’m helping shape our team’s DEI goals. Research how leading companies in [insert industry] structure their DEI initiatives at the team level. Include examples of KPIs, training, and rituals. Return a comparison table with links. | |
Understand burnout risks and mitigation | I’m seeing signs of burnout on my team. Research recent studies or expert guidance on recognizing burnout in knowledge workers and preventing escalation. Summarize key risk factors and recommend a 3-part action plan with citations. |
Team culture & visual communication
ChatGPT creates compelling visual metaphors and artifacts to communicate team culture, priorities, and change journeys.
Use case | Prompt | URL |
|---|---|---|
Depict a team growth journey | Design a visual metaphor for a team’s growth journey over a year. Include representations of challenges, milestones, and collaboration. Style should be inspiring, like a timeline or path through a landscape. | |
Summarize team culture visually | Design an image that represents our team culture. Our values are [insert 3–5 values, e.g. curiosity, impact, accountability]. Use icons or illustrations to match each value, and organize in a clean layout suitable for a wiki or mural board. | |
Show quarterly focus areas | Create a visual dashboard or poster that shows our team’s three strategic priorities this quarter: [insert priorities]. Make it visually engaging and easy to present in an all-hands slide. |
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