Projects
# Work Users
# Advanced Features
Leverage projects for organization of your ChatGPT work
July 23, 2025 · Last updated on August 7, 2025What are projects?
Projects are smart workspaces that keep everything related to a long‑running effort in one place. Group together chats, upload reference files, and add custom instructions so ChatGPT remembers what matters and stays on‑topic. With memory, context, and flexible tools, they’re ideal for repeated and evolving work.
Why it’s useful at work
- Group related conversations, documents, and notes in one place.
- Customize each Project for your role with clear instructions, such as “always answer in executive-ready bullet points.”
- Start Projects for team meetings, quarterly planning, ongoing engagements, research, writing and big ideas.
Please note that recordings may show a different or previous version of the ChatGPT UI
Using Projects in a workflow
Getting started
- Click the “+” icon and name your Project (e.g. Q2 Planning).
- Set specific instructions for formatting or preferred tone.
- Move existing chats into your Project and upload relevant files.
Whenever you're working with ChatGPT for that particular topic, go back to the project for the better, higher context responses.
Examples for your role
Role | Project Example | Description |
Marketing | Competitor Analysis | Collect, compare, and summarize competitor messaging, campaign tactics, and performance across markets. |
Product | User Research | Aggregate and analyze user interviews, survey results, and usability test notes to identify pain points and insights. |
Finance | Quarterly Reporting | Organize and draft quarterly financial summaries using internal data, reports, and uploaded spreadsheets. |
Sales | Account Management | Maintain notes, custom pitches, and deal strategies for key accounts in a single workspace. |
Engineering | Architecture Review | Collect and refine system design documents, code examples, and stakeholder feedback for architecture planning. |
HR | Onboarding Journey | Build structured onboarding paths with guides, templates, and training materials for new hires. |
IT | Incident Postmortem | Create structured postmortem reports, compiling logs, timelines, and lessons learned from incidents. |
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