K-12 Workspace Settings

Configure your K-12 workspace for safe, collaborative, and cost-controlled use

February 27, 2026 · Last updated on March 2, 2026

ChatGPT for Edu K-12: Workspace Settings Guide

Introduction

This guide outlines the recommended workspace settings for K-12 districts, explaining what should be enabled, what should be restricted, and why. It provides the security, governance, and credit-usage rationale behind each configuration decision to help ensure safe, cost-effective deployment.

Permissions

Early Access
Permission	Toggle	Reason
All Early Access Features	OFF	Not included in service agreement

Sharing
Permission	Toggle	Reason
Share chats with workspace	ON	Allows for easy collaboration

Member and Group Visibility
Permission	Toggle	Reason
View workspace members and groups	ON	Allows for visibility to share GPTs

Memory
Permission	Toggle	Reason
Allow members to use memory	ON	ChatGPT will be more helpful by remembering details
Chat Retention Policy	Auto	Automatically Set

Canvas
Permission	Toggle	Reason
Canvas code execution	ON	Unlocks ability to use Canvas features (edit code directly in chat)
Canvas code network access	ON	Allows you to run code directly from Canvas

Search
Permission	Toggle	Reason
Web Search	ON	Allows ChatGPT to use sources from the web
Deep Research	ON	5 Deep Research queries/day included
Agent Mode	OFF	Requires credits to use

Images
Permission	Toggle	Reason
Image Generation	ON	3 Image Generation queries/day included

Voice
Permission	Toggle	Reason
Advanced Voice Capabilities	ON	Allows voice interactions with ChatGPT
Allow members to share screen/video	ON	Voice is enhanced with extra context

Codex Local
Permission	Toggle	Reason
Codex Local	OFF	Requires credits to consume
Device Code Authentication	OFF	Requires credits to consume

Codex Cloud
Permission	Toggle	Reason
All Permissions	OFF	Requires credits to consume

Record
Permission	Toggle	Reason
Use ChatGPT Record	Up to Customer	Refer to state laws on recording
Allow ChatGPT to reference past notes	Up to Customer	Refer to state laws on recording

Code Edits
Permission	Toggle	Reason
Allow Code Edits on MacOS	OFF	Requires credits to consume

Models
Permission	Toggle	Reason
Redirect auto router to thinking mini	ON	Routes to lighter model when reasoning needed
All other model permissions	OFF	Requires credits to consume

GPTs
Permission	Toggle	Reason
Create and manage GPTs	ON	Allows for customization and users to build for repeatable tasks
Publish GPTs to workspace	Manage with custom role	Limit to administrators or particular role to make available GPTs easier to navigate
Publish GPTs externally	OFF	Keep district information within workspace
Allow all third party GPTs	OFF	Keep district control of which GPTs get brought in
Allow owner approved GPTs only	ON	Allows owner to decide to bring in GPTs from external sources

Projects
Permission	Toggle	Reason
Create and manage Projects	ON	Allows for users to group together chats with shared context
Share projects	ON	Great tool for collaboration across teams/departments

Connected Data
Permission	Toggle	Reason
Allow members to use apps	Customer choice	Decide which additional apps to include for context
Developer mode	Customer choice	Allows for custom app integration if interested in connecting to district system

Credit Limits

Recommended workspace settings

For all workspaces, set the default workspace limits here as follows:

● Usage alert: 1 credit/week

● Hard cap: 2 credits/week

This helps admins monitor usage early and prevents users from exceeding included features by default.

Important: Workspace limits are not automatically inherited by custom roles. If you use custom roles, you must manually apply the same limits unless you intentionally want those roles to have higher allowances.

If your workspace has not purchased credits

Keep the default workspace settings in place:

● Usage alert: 1 credit/week

● Hard cap: 2 credits/week

If you create custom roles, manually set those same limits on each role to maintain the default restrictions.

If your workspace has purchased credits

Start with the same default workspace settings:

● Usage alert: 1 credit/week

● Hard cap: 2 credits/week

Then use custom roles for users or groups who need additional credits.

Table Of Contents

K-12 Workspace Settings

Configure your K-12 workspace for safe, collaborative, and cost-controlled use

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