This collection of prompts is built to support K–12 school and district administrators in streamlining key responsibilities—from parent communication and professional development planning to school improvement and grant writing. Each prompt is a template designed to save you time and spark ideas, not a final answer. We encourage you to adapt the language, tone, and content to reflect your district’s voice, specific school context, and the needs of your team and community. Whether you're drafting a staff agenda, refining curriculum, or writing a family-facing update, use these prompts as flexible starting points that align with your leadership goals.
Parent & Community Communication 👨👩👧👦 📣
- Prompt: "Draft a monthly newsletter message for Oak Hill Elementary, a Title I school with a large bilingual population, highlighting student achievements (e.g., chess club tournament winners, attendance improvements), upcoming state testing dates, and tips for supporting learning at home during busy family schedules."
- Prompt: "Prepare a response to a concerned parent who recently moved to the area and is unfamiliar with our school’s restorative discipline approach. Acknowledge their concerns, explain the behavior framework we use at Oak Hill, and offer a positive resolution including a follow-up meeting."
- Prompt: "Compose a district-wide letter introducing a new after-school tutoring program at all four middle schools in response to learning gaps identified in math and reading. Explain the purpose, how it supports working families with transportation needs, and highlight the benefits for multilingual learners and students needing structured homework support."
Staff Support & Meetings 🧑🏫 🤝
- Prompt: "Draft an agenda for a staff meeting introducing a new school-wide behavior policy. Include purpose, key changes, expectations, strategies for gathering staff input, and space for Q&A or addressing concerns. Include purpose, key changes, expectations, and space for Q&A."
Teacher Coaching & Observations 📝 🎯
- Prompt: "Turn these raw classroom observation notes into a clear and professional observation log with summaries, highlights, growth areas, and actionable next steps. The teacher being observed is a second-year educator working to improve student engagement and differentiation in their 7th grade science class. This observation is part of a coaching cycle focused on strengthening instructional strategies and building reflective practice."
Crisis Communication 🚨 📢
- Prompt: "Draft a message for staff and families regarding a weather-related school closure, including schedule changes, remote learning expectations, and meal access info. Include multi-modal communication versions (e.g., email, robocall script, social media) to ensure all families receive the message."
School Improvement Planning 📈 🧩
- Prompt: "Create a School Improvement Plan for [school name] focusing on [focus areas]. Include goals, action steps, timelines, and success indicators aligned with common frameworks like SMART goals or MTSS. Include goals, action steps, timelines, and success indicators aligned with common frameworks."
Grant Writing 🖋️ 📄
- Prompt: "Draft a grant proposal for [grant name] to secure funding for [project]. Include project summary, needs assessment, goals, implementation plan, budget, and evaluation strategy following K-12 best practices. Emphasize equity, impact on underserved student populations, and alignment with district priorities. Include project summary, needs assessment, goals, implementation plan, budget, and evaluation strategy following K-12 best practices."
Professional Development Planning 📚 🚀
- Prompt: "Develop a professional development plan aligned to [district methodology]. Include objectives, delivery methods (e.g., workshops, PLCs, coaching), timeline, and alignment with curriculum and instructional goals."
Curriculum Refinement 📘 🛠️
- Prompt: "Review this 5th grade math unit on fractions for alignment with Common Core standards. The unit is part of Greenfield Elementary's spring math block, which includes a focus on conceptual understanding of part-whole relationships and operations with fractions. Consider that many students are English language learners and that the unit will be taught in inclusion classrooms with special education support. Suggest revisions to address pacing, vocabulary scaffolds, visual supports, and opportunities for hands-on or culturally relevant extensions."
